Virtual Personal Assistant Services for Small Business Owners
Having a great personal assistant used to be something only large companies and senior executives could afford. That is no longer the case. A virtual PA gives you all the support of a dedicated personal assistant without the cost and commitment of a full-time hire.
Red Desk provides remote personal assistant services for small business owners, sole traders, freelancers and busy professionals across the UK. We handle the day-to-day tasks that eat into your time so you can focus on running and growing your business. Whether you need a few hours of support a week or more intensive ongoing help, we can put together an arrangement that works for you.
Diary Management
A well-managed diary makes a real difference to how your working day flows. Whatever calendar tool you use, we can share access and take over the management of your appointments, meetings and scheduling. This is particularly useful when you are in back-to-back meetings, travelling or on holiday. Simply forward your calls to us and we will handle everything while you are unavailable.
Conferences and Events
We can manage the full event planning process on your behalf, from researching venues and sending invitations to organising catering, coordinating technical requirements, liaising with speakers and being there on the day to run front of house and make sure everything goes smoothly. Find out more on our dedicated events page.
Document Creation and Editing
We create professional, well-presented documents in Word, Excel, PowerPoint and Google Docs. We can also set up branded templates for all your regular documents, saving you time on repetitive tasks and giving your business a consistent, polished look. If documents need printing and delivering to you or your clients, we can arrange that too.
Expenses and Bookkeeping
Keeping on top of your expenses and financial records is one of those tasks that always feels like it can wait, until it can’t. We collect the paperwork, update your spreadsheets and work with whichever accounting system you use, including Clearbooks, Sage, Xero, Quickbooks and Excel. We can also submit your online VAT returns and keep all your filing in order so everything is ready for your accountant at year end.
Holiday Cover
You deserve a proper break, but for many small business owners switching off feels impossible when there is no one holding the fort. We provide full holiday cover, answering calls, managing your diary, responding to emails and making sure nothing is missed while you are away. When you come back, everything is in order and you can pick up right where you left off.
Collect and Post
If you have parcels to send but no time to get to the post office, we will collect and send them for you. The cost of postage is simply added to your monthly invoice, keeping things simple and hassle-free.
Travel Arrangements
We can research and book travel on your behalf, including flights, trains, hotels and transfers, putting together a clear itinerary so you always know exactly where you need to be and when.
Why Hire a Virtual PA Rather Than a Full-Time Assistant?
A virtual personal assistant gives you professional, reliable support without the overhead of an employee. You only pay for the time you actually use, there is no desk to find, no equipment to provide and no employer responsibilities. It is one of the most cost-effective ways a small business can free up the time and headspace needed to grow.