Blog

Looking Good on Your Zoom Meeting

Looking Good on Your Zoom Meeting

Are you like us getting a bit fed up with looking up peoples noses on Zoom?  We’ve seen up the noses of some very high profile people to date!

ZoomWe thought we’d share a few tips to look your best on Zoom.

  1. Raise your computer up, just a pile of books will do, but make sure the camera is raised to about your hair line. This way you will look up at the screen which is always the more flattering angle.
  2. Sit facing the window or set up a lamp behind your computer screen. This way your face will be lit rather than you being a silhouette.
  3. Check the background, make sure you don’t have your washing hanging in the background or a pile of junk. A plain wall is probably your best bet, this will be the least distracting for your colleagues.  It’s probably worth setting up a designated place to take your Zoom calls.
  4. If you home is noisy then use headphones if you have them, thus avoiding distracting background noises.
  5. To ensure you have the best connection for your meeting don’t use the microwave during the call – microwaves are known to reduce Wifi signals.

 

Just following these simple steps will help your Zooming go smoothly & help you give the best impression to your colleagues & clients.

Etiquette of Online Business Meetings

Etiquette of Online Business Meetings

​In order to keep your business running successfully during lockdown, you will inevitably be holding or be invited to participate in online business meetings.  So, what is the etiquette of online business meetings?  Best to know what is expected of you from the start.

 

Meeting set up

  • Pick a time that is convenient for all – be aware of different timezones/home schooling responsibilities etc
  • Send a calendar invite and check that all have responded
  • Send a reminder before the meeting
  • Pick the best virtual conferencing software for your meeting
  • Get all participants to download and test the software before attending to iron out any hiccups

 

Agenda and meeting guidelines

It’s best to let everyone know what to expect at an online meeting before it happens.  You can do this by:

  • Setting the agenda and sending ahead of time
  • Sending ahead copies of documents and presentations that will be referred to during the meeting
  • If you are expecting updates from team members then make sure they know this and have prepared
  • Explaining that the mute button should be used if it isn’t your turn to speak

 

online business meetingsRunning and Attending a Virtual Meeting

Here are some tips for when the meeting happens:

  • As host ensure you open and be present at the meeting at least 5 minutes early
  • As attendee make sure you log in on time – if you are running late for whatever reason, do let the host know
  • Allow casual conversation and introductions before the meeting starts as it encourages camaraderie
  • Wait for all attendees to join before starting (unless you’ve been notified that they are running late)
  • The host should run through the agenda and check all attendees have the relevant documents to refer to during the meeting
  • The host should point out that there will be time after the meeting for questions
  • End the meeting on time and make sure that everyone knows their action points to follow up on

 

Other etiquette points

  • Make sure you are dressed appropriately – we’ve heard stories of people putting on a smart top but still wearing pyjama bottoms. Don’t do it, you will be caught out!
  • Pick a quiet place to have your meeting where you won’t be interrupted and be mindful of where the camera is pointing – is there anything distracting or embarrassing in the background
  • Make sure the sign in details you are using match your name – you don’t want to be called your daughter or husband’s name by mistake
  • Show that you are listening – look at the camera/screen. Also don’t get distracted by typing or using a mobile phone.  A notepad to make notes is fine though
  • Stay in your seat – it’s off-putting seeing a vacant space. If the meeting is going to be a long one though, do schedule in a bathroom/refreshment break

 

So now you are ready to go.  We’d love to hear your experiences of your virtual meetings.  What tips would you share? Let us know mel@reddesk.co.uk

 

Lockdown Business Tips

Lockdown Business Tips

As the business world adjusts to new ways of working remotely, you may find that you have more time on your hands.  This is a once in a lifetime opportunity to tackle that to do list or find ways of improving your business.  We have a few ideas for you: Budget Your...

read more
Local Marketing and SEO: Website & Google Local

Local Marketing and SEO: Website & Google Local

Local marketing is potentially the most effective way for a small business to promote themselves, they will usually supply to their geographical area so it is essential to work on getting your brand seen online to a local audience. The important factor to bear in mind...

read more
Project Management

Project Management

​As project managers we work to deliver a project that fulfils our client’s goals and objectives. Within that process there may be the need to adapt the brief in order to fulfil the project within the criteria and time schedule, but always with a full focus on the...

read more
Optimising Images on your Website

Optimising Images on your Website

Many people don’t realise the importance and potential of optimising the images on your website. There are two aspects to image optimisation: website function and speed, and Search Engine Optimisation or SEO. Each webpage on your site should not be larger than 2MB,...

read more
The Art of Brainstorming

The Art of Brainstorming

If you’re running a small business you will be carefully planning your every move and without large budgets your scope for risk is reduced – and this is where brainstorming can really help your business. Brainstorming can lead you to ideas that you would never have...

read more
A Year in the Life of a Red Desk VA

A Year in the Life of a Red Desk VA

2019 is almost at an end so we thought it would be nice to take a look at a year in the life of a Red Desk VA. Red Desk 10In November 2018, Red Desk Virtual celebrated 10 years in business. We did a little retrospective on how Red Desk has developed over the last...

read more
Rebranding: When to Change Your Business Name

Rebranding: When to Change Your Business Name

Rebranding is a tricky topic, especially when it comes to changing your business name.  We’ve been working with a local business for a number of years, and last year they not only relocated but also changed business names. So how do you deal with this from a marketing...

read more
Managing your Workload

Managing your Workload

There are always going to be times when your work load suddenly escalates. We’ve recently had a very busy time at Red Desk which made us think about the best ways to manage things when your workload is out to get you! Start the day with a plan We always start with a...

read more
When to Change your Social Media Strategy

When to Change your Social Media Strategy

At Red Desk we know that social media strategies are flexible and should be changed to reflect current trends and algorithms on the various social media platforms. In reality what does this mean? We give two examples of where we have changed social media strategy for...

read more
How long is too long for your social media posts?

How long is too long for your social media posts?

We thought we’d put together our thoughts on how long your social media posts should be to gain maximum engagement and reach, here we look at Facebook, Twitter, Instagram, the main platforms we work on. We commonly see incredibly long posts on Facebook and Instagram...

read more
Call Now Button
Share This